Combined Exercises-1

SECTION 1: Business Email & Messaging (1 hr 15 min)

1.1 Spot & Fix (15 min)

Incorrect Email:

Subject: Urgent Project Briefing

Dear Team,

We will be discussing the new project in today’s meeting at 2:00 PM. Please note that some members may not be able to attend.

Best regards,

Ravi

✏️ Task: Rewrite this email professionally, correcting subject, greeting, grammar, tone, and structure.

1.2 Drafting Challenge (60 min)

Write two of the following—each ~6–8 sentences:

1. Client Update: Inform a client that their shipment is delayed and propose a new ETA.

Subject: Update on Shipment 

Dear John,

I hope you're well. I’m writing to inform you that your shipment, originally expected on 9th May, has been delayed due to ETA.

Please let us know if you require assistance or an alternative arrangement.

Best regards,
Boy

2. Leave Application: Request 3 days’ leave for medical reasons, offering handover details.

Subject: Request for Medical Leave – [Your Full Name]

Dear Sir,

I hope you're well. I would like to request medical leave from 10th to 13rd May due to health reasons. I’ve consulted my doctor and will need a few days to recover.

Please let me know if you need any further information or documentation. I appreciate your support.

Best regards,
Khayoom

SECTION 2: Grammar & Precision (1 hr)

2.1 Preposition Drill (15 min)

Fill in the blanks:

1. Please submit the form by the end of today.

2. The presentation is scheduled on Wednesday morning.

3. She specializes in digital marketing and analytics.

4. We’ll meet at the reception area on 10 AM.

5. The report was sent to email and printed copies.

2.2 Sentence Overhaul (45 min)

Correct and improve these:

1. We was unable to complete the task last week.

We were unable to complete the task last week.

2. The client feedback are attached in this mail.

The client feedback is attached in this mail.

3. Kindly do the needful and revert.

Kindly do take the needful and revert.

4. I look forward to hear from you soon.

I look forward to hearing from you soon.

5. He explained about the new policy in the meeting.

He explained about the new policy into the meeting.

Then, rewrite each as a polished, business-ready sentence.

📰 SECTION 3: Reading Comprehension & Summaries (1 hr)

3.1 Corporate Passage (30 min)

Read:

“In today’s digital workplace, asynchronous communication tools—like Slack threads and shared docs—allow teams across time zones to collaborate effectively. Yet, clear writing and timely responses remain vital. A well-crafted message saves hours of back-and-forth, reduces errors, and builds trust. Organizations that train employees in concise digital writing see fewer misunderstandings and higher productivity.”

Tasks:

1. Main idea in one sentence.

digital workplace, asynchronous communication tools

2. Three bullet-point takeaways.

asynchronous communication tools—like Slack threads

shared docs—allow teams across time zones to collaborate effectively

clear writing and timely responses remain vital

3. Define: asynchronous, concise, productivity.

asynchronous - Not happening at the same time; communication that doesn’t require instant responses

concise - Expressing information clearly and in few words.

productivity - The effectiveness of effort, often measured by output per unit of input or time.

3.2 Visual Summary (30 min)

🔍 Find an office-meeting image.

1. Write 5 captions (one per key element: projector, attendees, laptop, whiteboard, clock).

Projector: Shows the main slide to everyone.

Attendees: Team members are listening carefully.

Laptop: Used for notes and showing the presentation.

Whiteboard: Has key points and ideas written on it.

Clock: Meeting is happening on time.

2. Summarize the scene in 3 bullet points.

A formal team meeting is in progress, supported by digital tools.

Key ideas are being visually presented for group understanding.

Time management and participation are emphasized.

3. Pose one question you’d ask if you attended.

What are the next steps after this meeting?

🎨 SECTION 4: Creative Communication & Role-Play (1 hr)

4.1 Emoji Meanings (15 min)

1. 🧑‍💻💥🔄

System crashed, restarting now.

2. 📦🚚⌛

Delivery is late but coming.

3. 🤝📝👍

Deal and Blank is done.

4. 📞❓🗓️

Setting up a call or schedule.

5. 🖥️🔒🔑

Logging in key.

4.2 Silent Role-Play Scripts (45 min)

In breakout pairs, write brief scripts (6–8 lines) for two scenes:

Scene A: You discover a data error in a report moments before a client call.

You: I found a mistake in the Q2 numbers. Can we pause for 2 minutes?
Partner: Good spot. I’ll check the original file now.
You: Okay. I’ll tell the team we’ll start soon.
Partner: There was a copy-paste error. Fixing it now.
You: Let’s check all totals before we present.
Partner: Done. The data is correct now—we’re ready.

Scene B: You need to onboard a new team member and explain basic tools.

You: Hi! Have you logged in with your email and password?
Partner: Yes. What should I check out first?
You: Start with our portal and Slack to chat with the team.
Partner: Okay. Do we use any task tools?
You: Yes, we use Trello. I’ll add you there.
Partner: Thanks! I’ll explore and ask if I need help.

Each trainee types their half-dialogue; partners mirror and refine for clarity.

(You can write down the conversation)

📋 SECTION 5: Reflections & Action Plan (15 min)

Self-Assessment: On a scale of 1–5, rate your confidence in writing business emails today.

1. Action Steps: List two concrete habits you’ll adopt to improve (e.g., “Use bullet points,” “Proofread every email”).

2. Peer Feedback: In chat, share one strength you observed in a classmate’s work.

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